The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices, purchase orders, and payments. This role ensures strong financial controls, maintains accurate supplier records, and supports operational teams through efficient processing and communication.

REPORTS TO: Finance Manager

ACCOUNTABILITIES

1. Invoice Processing

• Process supplier invoices accurately and in a timely manner
• Match invoices to approved purchase orders and investigate discrepancies
• Ensure correct coding, GST treatment, and payment terms
• Maintain organized electronic filing and documentation

2. Purchase Order Management

• Review and manage purchase orders in the system
• Raise purchase orders where required
• Submit and follow up approval requests
• Ensure correct classification of expenses and assets

3. Supplier Reconciliations

• Perform regular supplier statement reconciliations
• Investigate and resolve discrepancies (missing invoices, duplicates, pricing)
• Ensure supplier balances are accurate prior to payment runs

4. System Processing & Controls

• Post invoices in Dynamics 365 Business Central
• Ensure correct posting periods and audit trail
• Maintain data accuracy and system integrity

5. Supplier & Stakeholder Communication

• Respond to supplier queries professionally
• Liaise with internal teams to resolve issues
• Provide updates on outstanding invoices

6. Approval & Workflow Management

• Track and follow up unapproved invoices and purchase orders
• Maintain registers of pending items
• Ensure compliance with internal approval processes

7. Process Improvement

• Identify opportunities to streamline procedures and reduce errors
• Suggest and implement improvements to invoicing processing system and workflows

KEY PERFORMANCE INDICATORS

• Accuracy and timeliness of invoice processing: % of invoices processed on time and without errors
• Timeliness of approvals and invoice posting: Average time taken to resolve purchase queries and approval
• Completion and accuracy of supplier reconciliations: Completion of supplier reconciliation
• Compliance with internal controls: As measured by annual audit

KEY SELECTION CRITERIA

Qualifications: None required

Experience: Experience in a corporate environment viewed favourably

Competencies:

• Attention to detail
• Time management and organisation
• Problem solving
• Communication skills
• Ability to work independently

JOB LOCATION: Fulltime office/hybrid/remote working

• Office location: IPC Tower, 1489 Nguyen Van Linh, Tan Hung Ward, HCMC (opposite SC Vivo City, District 7)

WHAT WE OFFER

• Competitive salary with 13th-month bonus
• 100% salary during probation
• Fully paid for Social Insurance & PVI Health Insurance, yearly health check
• Tech gear provided
• 12-15 days of annual leave
• Onsite training opportunities in Australia