The Finance Operational Specialist is responsible for supporting financial operations, reporting, and process improvements across the organization. This role ensures accuracy in financial data, compliance with accounting standards, and timely execution of key finance activities including billing, reporting, reconciliation, and audit support.

JOB DESCRIPTION

Financial Operations & Reporting

• Manage internal allocation billing (GBTT & KAM) to counterparties via ABS, including MEX intercompany allocations
• Assist in the preparation of monthly and quarterly financial reports (e.g., OLAP GP by location, CP by location)
• Analyze OLAP & TMFF sales performance at cost center level and investigate negative variances
• Prepare monthly cash flow forecasts in coordination with stakeholders

Accounts Receivable & Payable Oversight

• Perform weekly review of AR & AP ageing and follow up on overdue balances with relevant teams
• Monitor and analyze uncollected duties payments and provide weekly updates
• Support AR collection reviews and escalation where necessary

Systems & Data Management

• Run and review D3 unbooked reports and coordinate with Operations on invoice verification
• Investigate missing file numbers in D3 and coordinate updates in TMFF & ABS
• Maintain SAP records including asset booking, depreciation, and lease accounting
• Review and approve GL workflows

Month-End & Compliance

• Support month-end closing processes including AR/AP oversight and checklist tracking
• Lead the roll-over and monitoring of the month-end checklist
• Assist with year-end audit and tax reporting (including Florida/Miami requirements)
• Ensure compliance with accounting standards and internal policies

Business Support & Process Improvement

• Provide data-driven insights to management and department heads
• Support process improvement initiatives and enhance accounting frameworks
• Conduct cost center billing analysis (e.g., Descartes)
• Monitor credit limits and Coface reporting via Power BI

DAILY & PERIODIC RESPONSIBILITIES

Daily

• Review and approve GL workflows
• Monitor D3 clearing and dispute cases
• Review AR collections and follow up

Weekly

• Run and review AR/AP ageing reports
• Perform D3 reconciliation and participate in operational discussions
• Analyze customs duties dashboard and uncollected payments
• Attend AP and D3 meetings

Monthly

• Perform lease accounting review, amortization, and reconciliation
• Execute SAP asset accounting and depreciation
• Process internal allocation billing
• Prepare cash flow forecasts
• Track completion of month-end tasks

REQUIREMENTS

Education

• Bachelor’s degree in Finance, Accounting, or related field

Experience

• 3–5+ years of experience in finance operations, accounting, or similar role
• Experience in logistics or freight forwarding industry is a plus

Technical Skills

• Strong knowledge of SAP
• Experience with financial reporting tools (e.g., OLAP, Power BI)
• Advanced Excel skills (pivot tables, data analysis)

Soft Skills

• Strong analytical and problem–solving skills
• Attention to detail and accuracy
• Effective communication and stakeholder management
• Ability to manage multiple priorities and deadlines

• Office location: IPC Tower, 1489 Nguyen Van Linh, Tan Hung Ward, HCMC (opposite SC Vivo City, District 7)

WHAT WE OFFER

• Competitive salary with 13th-month bonus
• 100% salary during probation
• Fully paid for Social Insurance & PVI Health Insurance, yearly health check
• Tech gear provided
• 12-15 days of annual leave
• Onsite training opportunities in Australia